General Information

Administration/Registration and entry to the 2019 Victoria Police and Emergency Services Games is on-line ONLY. Please contact your Sports Co-ordinator if you experience difficulty.

The administration fee of $10 is payable once only and is now compulsory upon registration.

Payment of this fee covers:

  • Registration processing
  • Website development
  • Postage and volunteer costs

Sports fees are required and are applicable to each sport and competitors may enter as many sports as they wish, paying the appropriate sport fee for each sport.

Payment of this fee covers:

  • Medals
  • Venue costs
  • Equipment and catering costs
  • Umpires, officials and prizes

The website: www.emergencyservicesgames.org.au has been developed by ADCELL and Fusesport to enable you to register, enter and make credit card payment online.

Enquiries regarding your individual sporting event are to be directed to the respective Sports Co-ordinator in the first instance. For any other information about the Games, contact the Victoria Police Games Federation Office on 9566 9477.

Injuries that occur as a result of participating in the 2019 Games must be reported to the Sports Co-ordinator as soon as possible and recorded using a specific ‘Injury/Incidence Report’ form.

All competitors should be sufficiently fit and ready for competition to maximise enjoyment and to minimise personal injury. If unsure, or competing in strenuous competition, please consult your physician before commencing competition.

Personal and Public Liability Protection: Victoria Police employees competing in the Victoria Police and Emergency Services Games are afforded personal accident and public liability protection under the banner of the Victoria Police Amateur Sports & Welfare Society if they participate whilst ‘Off Duty’, and if they are registered as competitors (i.e. if they have completed the necessary online Entry and Administration/Registration, and paid the respective fees). Please note that this protection does not cover the GAP between the Doctor’s fees and the amount of Medicare reimbursement. However the difference between the monies received from a private health insurer i.e. for physiotherapy, (where MEDICARE do not refund on a particular medical procedure) and your ‘out of pocket’ expense is now paid under this protection. The Victoria Police Games Federation strongly encourages participants to have their own private health insurance. If you would like more information concerning the scope and amount of personal and public liability cover provided to members please contact Adam Drinkwell of the Physical Training Unit at the Police Academy on 9566 9477.

Appeals and Protests shall be made, in writing to the Sports Co-ordinator or a Committee Member, who will seek to convene a Disputes Committee at the venue.

If the presentation of medals is affected by the possible results of a protest/dispute, the awards shall be withheld pending the Protest/Dispute committee decision.

Alcohol and Drugs: The use of banned performance enhancing substances and methods by competitors (as listed by the Australian Sports Drugs Agency) is prohibited for the Victoria Police and Emergency Services Games. Furthermore, Sports Co ordinators may prohibit any person from competing in any event or competition if in their opinion that person is displaying the effects of alcohol.

Blood and Infectious Disease Policy: All cuts and abrasions must be reported to the Sport Co-ordinator immediately. Sport Coordinators have discretion as to whether any contaminated clothing or equipment will need to be replaced prior to the competitor being allowed to continue in the competition. Any person with an infectious disease must advise the Sport Co-ordinator prior to the start of any competition. The Sport Coordinator shall advise the competitor whether or not they are able to take their place in the competition. The Infectious Disease Policy can be found at: http://sma.org.au/resourcesadvice/policies-guidelines/infectious-diseases/

Officials and Co-ordinators will be identified by distinctive clothing/badges, and they should be treated with the utmost courtesy at all times.

Event Cancellation: Any sport or event may be cancelled by mutual agreement between the respective Sport Co-ordinator and the Games Federation. It is the responsibility of the Sports Co-ordinator to contact all competitors when an event is cancelled. Agency Representatives are also available to assist in this instance. In these circumstances a full refund of the registration and sports fee will be made available to the individuals concerned.

Refund Policy: After the official Games commencement date, a competitor who withdraws from any competition will not be eligible for a refund unless they have endeavoured to notify the relevant Sports Co-ordinator or the Games Office at least two days prior to their event. A refund of sports fees only shall be made available when the entrant withdraws due to illness or injury; family tragedy; unexpected ‘on duty’ requirement or emergency situations; or any other circumstances to be considered by the Games Federation.

Maximum Number of Participants: Some sports may set a maximum number of participants due to competition and /or venue restrictions. If a competitor has entered an event after the maximum has been reached, but before the advertised close of entries, they will be entitled to a full refund of both their registration fee (if this event is the only event they have entered) and the sport fee. However, if the entry was received late and after the advertised close of entries, the entrant shall only be eligible to receive a refund of the sport fee.

Event Entries on the day: Entry into events on the day of competition, at the event venue, will generally not be permitted. Competitors must have entered and paid online prior to the commencement of the event. Some exceptions do apply – please contact the relevant Sports Coordinator.

Minimum Number of Participants: Every sport has a minimum number required for the competition to proceed. If a minimum number is not reached then the sport will be cancelled. In this case the entrants will have their fees recredited to their credit card account.

N.B To be eligible for a refund of any nature, an application for a refund must be submitted in writing to the Games Office no later than one week after the completion of the event. This also provides the entrant an opportunity to explain their particular circumstances when seeking a refund.

Changes to Events Policy: The Victoria Police Games Federation reserves the right to alter or make changes to the times, dates, locations, and event programming wherever and whenever necessary. Notification of any changes will be supplied to an effected competitor and placed on the website.

Spectators will not be permitted onto the Athletics track or Field Games area. Restrictions may also apply at other venues depending upon spectator numbers. Assistance is requested from all parents to supervise their children in the vicinity of all sporting areas.

Photographer: An official Games photographer will attend various sporting events. Photographs will be available for viewing on the Games website and for online purchase.

Security: All Sports Co-ordinators are responsible for securing their venues and equipment against damage. Competitors are responsible for their own property. Also, and in consideration to the escalating threat of terrorism in Australia, a ‘Security Strategy’ was introduced at the 2015 Games for Sports Co-ordinators raising awareness about the need for increased vigilance when conduct sporting events in today’s environment. For further general information on National Security issues please visit the following website: http://www.nationalsecurity.gov.au/Securityandyourcommunity/Pages/WhatICanDo.aspx#_report

Medal Presentations will be made at the conclusion of the final of each event. Placegetters who do not attend medal presentation ceremonies MUST arrange delivery of their medals through the Sport Co-ordinator. The presentation for the Chief Commissioner’s Trophy and the Inter-Services Trophy will be made at the launch of the Games.

Perpetual Trophies must be returned immediately after presentation, for display at the Academy, and to prevent damage.

The Chief Commissioner’s Trophy: From 2017 onwards this trophy will be calculated in the same that way that the Inter-Services trophy (refer to the Inter-Services calculation method below) is calculated due to acceptance of this method by the Games Committee. The new participation ranking factor creates fairer results, however regions, commands and departments gaining participation and bonus points remains a key component of the method of calculation. Every Victoria Police employee who participates in the Games still earns points for his/her region, command or department and bonus points for placings. Entrants to the Games MUST nominate the region, department or command to which their points are to be awarded. Retired Police Members are not eligible to compete for The Chief Commissioner’s Trophy.

Points: Participation Points for the Chief Commissioner’s Trophy will be awarded to competitors for each sporting event they enter, and bonus points will be awarded to placegetters as follows: 1st (5 points), 2nd (3 points) and 3rd (1 point). Scratchings will automatically penalise the region, department or command the equivalent participation
points. Withdrawals due to illness and injury will not attract a penalty.

Weighting Factors (Participation Points): Because of the great differences in the number of personnel attached to each Police region, department or command, a weighting factor will be employed to ensure that all regions, departments and commands can compete on an equal basis. The weighting will be calculated on the basis of the region, department or command with the largest number of staff being allocated one weighting point, and all other smaller regions, departments or commands being allocated points according to their staff numbers determined at 1 March 2019.

Risk Management: The Games Federation has a commitment to use risk management practices to support and enhance all the sporting events in the Games. A ‘Facility Safety & Game Day Readiness Checklist’ is completed by each Sports Co-ordinator to ensure that sports event venues are ‘fit for purpose’, and action plans are designed to reduce the likelihood and consequence of injury. Further to this Sports Co-ordinators are now expected to include a ‘Security Strategy’ as part of their action plans – refer to the abovementioned clause about security.


The following abbreviations are used to signify the eligible agencies competing in these Games:

Ambulance Victoria (VIAM)
Australian Criminal Intelligence Comm (ACIC)
Australian Border Force (AUBF)
Australian Federal Police (AUPO)
Dept. of Agriculture and Water Resources (DAWR)
Australian Volunteer Coast Guard (AVCG)
Corrections Victoria (VICO)
Country Fire Authourity (VICF)
Dept. of Economic Development, Jobs, Transport & Resouces (DEDJTR)
Dept. of Environment, Land, Water & Planning (DELWP)
Dept. of Immigration (VDIE)
Dept. of Justice (Sheriff’s Office) (VISO)
Emergency Services Telecommunications Authority (VIEC)
Metro Fire & Emergency Services Board (VIFI)
Life Saving Victoria (VLSV)
Parks Victoria (VIPS)
Royal Flying Doctor Service (RFDS)
St John Ambulance (VISJ)
State Emergency Service (VISE)
Victoria Police (VIPO)
Vic Roads Transport Safety Service (VRSS)
WorkSafe Victoria (VIWS)
Victorian Fisheries Authority (VIFA)

Citylink
Aps Group
Bankvic
Ambulance Vic
Criminal Intellegence Commision
Border Force
Australian Federal Police
Ausgov Agriculture
Volunteer Coastguard
Prison Services
Cfa
Ausgov Immigration Border Protection
Vic Enviro Land Water
Vic Enviro Land Water
Esta 000
Life Saving Vic
Metro Fire Emergency
Parks Vic
Royal Flying Doctor
St John
Sheriffs Office Vic
Ses
Vicroads
Vic Fisheries
Victoria Police
Worksafe