Conditions of Entry

1. Entries close on Friday 6 March 2018. Some sports may accept late entries however this will be at the discretion of the respective Sports Co-ordinator.

If you wish to organise a team and need to find team members or a partner, you can have your interest registered on the home page of the website under the heading ‘Teams or Players Wanted’ by sending an email to: This email address is being protected from spambots. You need JavaScript enabled to view it.

PLEASE NOTE: IF YOU REGISTERED IN PREVIOUS GAMES, YOUR PREVIOUS LOGIN INFORMATION OR USER PASSWORD IS NO LONGER VALID - YOU NEED TO REGISTER AS A NEW ENTRANT BY CLICKING THE REGISTER BUTTON.

2. The Games will be conducted at various venues throughout Victoria between 16 March and 25 March 2018 inclusive. A Schedule of Events is listed earlier in this book.

3.1 The Games are open to all serving and retired employees of Victoria Police including Protective Services Officers and Police Cusdody Officers, also serving and retired members of the following agencies: Ambulance Victoria, Australian Criminal Intelligence Commission, Australian Border Force , Australian Department of Agriculture and Water Resouces, Australian Federal Police (including Australian Protective Service Officers), Australian Volunteer Coast Guard, Corrections Victoria, Country Fire Authority, Dept of Economic Development, Jobs, Transport and Resources, Dept of Environment, Land, Water and Planning, Dept. of Immigration, Dept of Justice (Sheriff’s Office), Emergency Services Telecommunications Authority, Life Saving Victoria, Metropolitan Fire & Emergency Services Board, Parks Victoria, Royal Flying Doctor Service, St John Ambulance Victoria, Victoria State Emergency Service, Vic Roads Transport Safety Services and WorkSafe Victoria. Such emergency service agencies can apply for eligibility and if successful are able to compete upon invitation to attend such Games. The Victoria Police Games Federation reserves the right to refuse entries from any individual or agency.

3.2 Victorian Protective Services Officers (PSO) will compete for Transit & Public Safety Command as their department. Police Custody Officers (PCO) will compete for the Corporate Strategy & Operational Improvement Department. Retired members will be shown as RET after the agency identifier as listed below.

3.3 Agencies competing at the Games will be identified as follows: Ambulance Victoria VIAM, Australian Criminal Intelligence Commission ACIC, Australian Border Force AUBF, Australian Department of Agriculture and Water Resources DAWR, Australian Federal Police AUPO, Australian Volunteer Coast Guard AVCG, Corrections Victoria VICO, Country Fire Authority of Victoria VICF, Dept of Economic Development, Jobs, Transport and Resources DEDJTR, Dept of Environment, Land, Water and Planning DELWP, Dept. of Immigration VDIE, Dept. of Justice (Sherrif’s Office) VISO, Emergency Services Telecommunications Authority VIEC, Life Saving Victoria VLSV, Melbourne Fire & Emergency Services Board VIFI, Parks Victoria VIPS, Royal Flying Doctor Service RFDS, St John Ambulance VISJ, Victoria State Emergency Service VISE, Vic Roads Transport Safety Services VRSS, Victoria Police VIPO and WorkSafe Victoria VIWS. Members of these agencies are eligible for participation points towards the Inter-Services Trophy.

3.4 Where a member of the Victoria Police resigns and wishes to take part in further Victoria Police and Emergency Services Games, consideration will be given to a member’s history of involvement in past Victoria Police, and Victoria Police and Emergency Services Games, and the years of service.

3.5 Retired members shall include members of an eligible agency who have retired due to age or who have had 10 years or more satisfactory service within an agency prior to resignation. Also includes those who have retired due to ill health (Clause 5 applies) or those who have resigned.

3.6 Victoria Police Games Federation member organisations’ volunteers are eligible to compete if they have been registered as an active volunteer for at least 12 months prior to the Games; have completed the appropriate volunteer training for their organisation, and are at least 18 years of age. They will need to provide their current ID membership number upon registration.

4. All employees of Victoria Police are required to participate in their own time and at their own expense. Victoria Police employees will be afforded Personal Accident & Public Liability protection (please refer to the General Information page).

5. Any person employed by Victoria Police who competes in The Games whilst on sick leave WILL NOT be eligible for the Personal Accident and Public Liability protection, and competes at their own risk. Employees on sick leave who wish to compete will need to provide medical clearance first.

6. Age/Sex/Unisex Divisions apply to some individual events. The placegetters in each age/sex/unisex division will be awarded medals. The divisions are:

OPEN

18 – 18 to 29 years inclusive
30 – 30 to 34 years inclusive
3+: 30 years and over
35 – 35 to 39 years inclusive
40 – 40 to 44 years inclusive
4+: 40 years and over
45 – 45 to 49 years inclusive
50 – 50 to 54 years inclusive
5+: 50 years and over
55 – 55 to 59 years inclusive
60 – 60 to 64 years inclusive
6+: 60 years and over
65 – 65 to 69 years inclusive
70 – 70 to 74years inclusive
7+: 70 years and over
75 – 75 to 79 years inclusive
80 – 80 to 84 years inclusive
8+: 80 years and over

The age groups above apply to male, female and unisex competitors in the relevant events and are identified by the letters M and F respectively throughout the program, and are to be taken as at 16 March 2018.

7. All entrants are reminded that they are eligible to enter both their own age group and the open age group, but must pay the entry fees for BOTH age groups. They may be required to compete in BOTH age groups, except in the case of Aquathon, Cross Country, Cycling and Duathlon events where entries will only be accepted in age groups, and the Open age group (if available) will be decided by times. Swimming events, both Open Water and Pool, entries will only be accepted in age groups.

8. Females will compete against females unless they specify that they wish to enter a mixed OPEN or unisex event. Some events may combine various age/sex divisions e.g. 5000 metres.

9. Where insufficient entries are received in age group events, the entrant will be offered the opportunity to participate in a lower age group.

10. Doubles and teams representing Victoria Police MUST come from within the same region or department, ideally from the same station or office. Doubles and teams (other than from Victoria Police i.e. all other agencies) can compete without representing a particular region or department due to the smaller number of participants representing them in comparison to the numbers representing Victoria Police. Competitors may only compete in one team per sport. Team members SHOULD play in the preliminaries to be eligible for the finals. The end decision rests with the Sports Co-ordinator.

11. Where a person wishes to compete in a team or a doubles event, and is unable to locate sufficient numbers to make up a region or department team, or doubles event, their entry will be set aside until after the closing date for entries. A draw will then be conducted from those individual entries with the view to making a composite team and that entrant will be able to compete in the Games.

12. Such composite team will not attract BONUS POINTS towards the Chief Commissioner’s Trophy, but will attract PARTICIPATION POINTS, and such members of the composite team will be notified by the Sports Co-ordinator.

13. Online Registration, Team Entry and payment need to be achieved before the closing date of entries. SPORTS CO-ORDINATORS WILL NOT ACCEPT A TEAM ENTRY UNLESS FULL ADMINISTRATION / REGISTRATION DETAILS OF ALL MEMBERS OF THE TEAM HAS BEEN RECEIVED, AND FULL PAYMENT HAS BEEN MADE.

Payment for online registration is by credit card only – Mastercard, Visa or PayPal

14. Victoria Police individuals MUST participate for the region, command or department they are assigned to at the time the event entry is made.

15. Members attached to PCETS MUST compete for the region where they are located at the time of entry.

16. Entry fees may vary from sport to sport and are put towards the running costs of the event, such as medals, venue hire and payment of officials etc. Fees for some sports will be the basic entry fee plus “pay as you play” costs. Entry fees are listed with the events, along with those listed as “pay as you play”.

17. The Committee of the Victoria Police Games Federation Inc. may by resolution, caution counsel or reprimand a member of the Federation or may expel or suspend a member from involvement in the affairs of the Federation, which shall include competing at the Games. This includes members that:

(a) have refused or neglected to comply with the Rules of the Federation; or
(b) have been found guilty of discreditable conduct or conduct prejudicial to the interests of the Federation, in accordance with Clauses 21 of the Rules of Management of the Federation.

18. CHEQUES, MONEY ORDERS, CASH AND PAYMENT VIA BANKVIC ARE NO LONGER ACCEPTED.

19. Results for all events will be posted to the website: www.emergencyservicesgames.org.au as soon as they are provided by the Sports Co-ordinators to the Games Office.

Please direct all enquiries for a particular sport to the Sports Co-ordinator IN THE FIRST INSTANCE.

Citylink
Aps Group
Bankvic
Ambulance Vic
Criminal Intellegence Commision
Border Force
Australian Federal Police
Ausgov Agriculture
Volunteer Coastguard
Prison Services
Cfa
Ausgov Immigration Border Protection
Vic Enviro Land Water
Vic Enviro Land Water
Esta 000
Life Saving Vic
Metro Fire Emergency
Parks Vic
Royal Flying Doctor
St John
Sheriffs Office Vic
Ses
Vicroads
Victoria Police
Worksafe